Are you ready to migrate to SharePoint, but not sure how to pick the right SharePoint migration service provider? Then you need to take a deep breath and find someone suitable for this! However, it is not as easy as it seems! In the present time, businesses are moving to the cloud for better communication, safety and great outputs.
So, SharePoint can be your go-to platform for managing teamwork and content. For sure, the journey of Microsoft SharePoint migration can be full of challenges. It becomes more hectic when you are migrating from an older system or a different collaboration plan!
The benefits of SharePoint are many but you need to be careful while choosing the right SharePoint migration service provider. After all, the success of your migration depends on MS SharePoint provider like NGS Solution! The company offers the right skills, support and ability to meet your unique business goals.
In this blog, we will talk about the 10 important factors to keep in mind when selecting a trustworthy company that can help in migrating to Microsoft SharePoint. Whether you are moving to Online SharePoint or advancing from an on-premises system, the top tips will do wonders! Let’s dive in to know more about them!
What is Microsoft SharePoint?
Microsoft SharePoint is a powerful collaboration and content management platform. With this, businesses can organize, share, and manage information in an effective way. Surely, it acts as a focal point for storing documents, connecting with teams and managing workflow. Hence, it is an important tool for businesses of all sizes!
Core Features Of SharePoint
At its core, SharePoint for organizations lets teams create and manage sites. It is the spot where documents, calendars, tasks and other vital information can be stored. Not just this, MS SharePoint allows authorized users to access data in an easy way.
In addition, SharePoint integrates well with MS Word, Excel and Outlook. So, SharePoint as a new user helps businesses to improve output and smooth out processes. We can further focus on the fact that SharePoint Online migration also helps in real-time collaboration. The team members can work on documents, check for changes, and provide feedback!
Being an all in one solution, Microsoft SharePoint offers a safe and controlled environment. Also, when you trust a provider for SharePoint Migration services, you can keep your business data safe. The strong safety features provided by the service provider, only allow authorized people to access sensitive data!
So, is your business all set to have a transparent migration experience? Let NGS Solution help you move perfectly with zero downtime!
SharePoint Online Features and Functionality
SharePoint Online is a cloud-based collaboration platform. It has strong features to make teams work better, improve management of documents and ease out business processes. This is where SharePoint customization takes place! It is because being part of Microsoft 365, SharePoint online offers businesses with the right tools to work in an efficient manner.
SharePoint online migration becomes successful because it has document management abilities. Your teams can create, store and organize documents in a safe location. The version control feature promises to manage track changes and avoid any data loss. Being in MS SharePoint teams, real-time collaboration is possible as many users can work together on one document at one time!
Another standout feature of SharePoint Online is sites. These sites can be made to order for focused documents, projects and teams. Being a central hub, a site acts as a common location for everything related to documents, calendars, jobs and discussions. Who would let go SharePoint Online migration when it is easy to collaborate and share information across the organization?
SharePoint Online Migration: Simplifying Your Transition to the Cloud
By this time, your mind may still be stuck at how to process SharePoint migration for Online! As you plan to trust SharePoint Migration service provider, your business can get perks like better collaboration, document management and better output! The MS SharePoint benefits are crucial in today’s quick work environment.
In the migration process, you have to transfer your present SharePoint on-premises files, documents and content to SharePoint Online. However, it is vital to plan for the structure of your sites, create document libraries and provide user permissions. Once processed correctly, they can be the same in the cloud.
For successful migration, there are four key steps: assessment, planning, migration and after migration support. In the first stage, it is vital to identify the current data, understand business needs and assess the present day infrastructure. Then the next step is planning. It is when the migration team picks the best approach for a few things such as moving data, setting up safety protocols and SharePoint customization.
To make transition smooth, it is vital to make sure the downtime is minimal, there is focus on data safety and significance of user training. As the last step of SharePoint migration, post-migration support is very important. The main goal of this phase is to make sure that everything is running smoothly and the teams are making the most from SharePoint online features and functionality!
10 Things To Consider Before Selecting A SharePoint Migration Partner
1. Expertise and Experience in SharePoint Migrations
Experience is a key factor when it comes to trusting a SharePoint Migration service provider. Because SharePoint is a complex platform, it is important to keep in mind the factors that count for successful migration. Hence, you must choose a provider that has a proven track of success. This way you can judge whether they can handle your project or not.
You will want to work with a Migration service provider who has complete know-how of SharePoint. The experts should be aware of all the SharePoint versions and can keep up with the unique challenges of each version.
Look for a provider who has worked on similar migration projects to yours. If you’re moving from a legacy system or another third-party platform, make sure they have experience with that specific transition as well.
2. Understanding of Your Organization’s Needs
It is a fact that two organizations are not the same. The migration needs differ to a great extent. So, it is crucial to pick a SharePoint migration service provider who understands your goals fully. Not just the goals, the skilled SharePoint experts must understand migration challenges too. Indeed, a smart provider won’t go for a generic solution but will go for a made-to-order solution that meets your migration goals.
To ease the process, your Microsoft SharePoint services provider should work with you to understand the goal of your migration, the number of users, the type of content being moved and critical processes if there are any! Once the migration plan is tailored, it becomes easy to set up the final product as per your organization’s objectives. Hence, the maximum value for the investment can be achieved!
3. Range of Migration Services Offered
When you are migrating to SharePoint, you are not just moving the documents. Your focus is on the other key things such as data migration, set up migration and app migration. This is a small list, though!
Trust those MS SharePoint providers that can handle:
- Data Migration: Make sure that documents, lists and libraries are successfully moved without any data loss.
- Infrastructure Migration: Migrating to SharePoint often involves moving the entire IT setup that assists SharePoint such as databases and servers.
- App Migration: Migrating custom apps, workflows, and integrations.
4. Proven Track Record of Successful Migrations
It is smarter to check for the past performance of the service provider. This involves looking for the proven track record of successfully done migrations! A talented and reliable team is the key to success!
To add more, you can go through the case studies and client testimonials as valuable resources. It is because a business may get hands-on with SharePoint as a new user! Ask the SharePoint Migration Services provider to provide you with examples of the same projects that they have completed so far!
It would be great if they also share the clients’ feedback with you! Hence, you can get insights about their work, the challenges they faced and the final output of SharePoint migration! Online ratings can also be helpful for you to decide.
5. Scalability of the Service Provider
Surely, you can be at a loss if a provider offers you a generic migration process! Undoubtedly, your migration needs can change over time. As you grow, the demands also grow! So it is vital to have a scalable service provider. For a transparent migration experience that handles your case well, pick a provider who can handle migration of many sizes!
Moreover, scalability is something that goes beyond migration! You will be happy to find a provider who can settle your current needs and also accommodate the future ones! This knack of flexibility is a basic thing to know if the provider is the right choice for you.
6. Project Management and Support
What would it look like if SharePoint for organization is not managed well? Of course, it becomes a great cause of migration failure! So, your service provider should have a clear project management methodology! A well-designed project management plan includes deadlines, achievements and excellent outcomes.
As you move ahead with proper management, you can pick the potential risks in the starting. Also, the issues are handled quickly and the disruptions are reduced. A SharePoint migration service company offers ongoing support during the entire process. The post-migration aspect cannot be ignored! Providing troubleshooting, addressing user problems and fine tuning configurations are the key steps in this!
7. Security and Compliance Considerations
Data safety is important when migrating to MS SharePoint. This is even more important if you are dealing with sensitive data! A trustworthy service provider adds on key measures such as encryption, safe access controls and compliance!
Ensure that the provider adheres to industry standards and compliance frameworks, such as GDPR, HIPAA, or other regional needs. A provider who is expert in compliance and data safety will take care of your information while reducing the risk of breaches or data loss.
8. Cost Structure and Value for Money
Not every business can afford the high costs of hiring a provider for Microsoft SharePoint. So, it is important to look at the overall value of the migration services. Ideally, it is important to understand the provider’s pricing structure in the start only. Ensure that you’re getting a clear breakdown of all costs involved, including potential hidden fees for additional services.
Sometimes, opting for a slightly more expensive provider may be worth it in the long run if they can deliver a higher quality of service, minimize migration errors, and reduce downtime. Consider the ROI of the migration and how it impacts long-term productivity, and make sure the provider offers flexible pricing models that suit your budget to gain MS SharePoint benefits!
9. Customization and Flexibility
SharePoint customization and flexibility go hand in hand. Your organization has unique needs for the migration process. Due to this, it is vital to cherry pick a provider who provides a great level of personalization. It is because of the fact that SharePoint can be tailored for the best outcomes! However, this customization should be reflected in the migration process.
Trust a provider who can customize the entire migration to meet your business unique needs. A flexible approach will ensure that changing business needs and promise a migration process that fits easily within your organization!
10. Post-Migration Support and Maintenance
SharePoint migration doesn’t end once the files are moved. You must get in touch with a reliable SharePoint migration services provider who takes the responsibility of after migration support! It is because it is important to get hold of the problems in the early phase only. So, your users can adjust and make sure that everything is working out as planned!
The common post-migration support and maintenance includes troubleshooting, update of systems and assistance. We are aware of the fact that SharePoint is continuously growing with new features and updates. For transparent migration experience and setting up a long term relationship, make sure that your provider helps you in future with the changes!
NGS Solution as a SharePoint Migration Service Provider
Are you now aware of the importance of trusting a dependable partner for MS SharePoint? Don’t worry NGS Solution got you covered! The company offers skills, experience and a promise to provide tailored solutions.
With a powerful track record of success in SharePoint migrations, NGS Solution has helped businesses to move from old systems to the new ones! Having expertise in SharePoint Online migration and SharePoint server, the team of professionals make sure that the migration process is smooth!
One of the key benefits of working with NGS Solution is their focus on safety, compliance, and data accuracy. The experts focus on protecting the sensitive data during the migration process.
Ready to streamline your business with a seamless SharePoint migration?
Get in touch with our experts today to ensure a smooth transition with minimal downtime and maximum efficiency.
Contact us now for a free consultation and personalized migration plan!
Wrapping Up
In a competitive world of today, selecting the right SharePoint migration service provider is one of the most important decisions! You should carefully consider factors before selecting the company that can offer the best migration of SharePoint for organizations. At the end of the day, the prime goal is ensure a smooth and frictionless migration to Microsoft SharePoint.
Remember that successful migration is not just moving the data files – it focuses on having a solution that assists you in achieving goals! Begin your search today by considering these factors and have NGS Solution at your back! As we are experts in SharePoint migration, we encourage businesses to make informed decisions that upscale your business for success!
FAQs
- What should I expect from a SharePoint migration provider’s post-migration support?
Surely, post-migration support is vital to make sure that everything is going well in your SharePoint migration. A good SharePoint migration services provider will offer you current updates, troubleshooting, training for new users and ongoing maintenance. The end goals are to identify any issues in the start and assist your team in adapting to the new system.
- How does security play a role in choosing a migration provider?
Safety should be the top priority in any case! Your provider should make sure that sensitive data is protected in the entire migration process. Also, the provider is working in compliance with regulations that match your industry!
- Is it necessary for a SharePoint migration service provider to offer both on-premises and cloud migration?
Yes! An expert level provider has expertise and experience in both on-premises and cloud migration. It is because your organization is moving to the cloud set up or has a hybrid one. As a service provider, they can help you in the complete migration process.
- What should I consider about the cost of SharePoint migration services?
In today’s world, businesses must focus on value more than the cost. Here we don’t mean that the higher the costs of SharePoint migration service, the better they will be! While your provider has to focus on SharePoint customization, it is equally critical that the provider offers you convenient pricing models. This adds to the credibility of the provider, when the hidden costs are clearly explained to you!
