SharePoint By MS In Essence

Improvements in digital technology have brought about obvious changes in business communication and data management. Indeed, we can admit that SharePoint is a creative platform created by MS. It plays a vital role in the current data industry. SharePoint is a part of the top change because it links with effective data management and association.

SharePoint has changed its features over time. With every new SharePoint version, new features and upgrades come ahead. Many key releases were clear in SharePoint 2007, 2010, 2013, 2016, 2016, and SharePoint 365. However, businesses that wanted to use SharePoint technologies always wanted a loyal service provider.

The SharePoint Versions

All the SharePoint versions have one thing in common – they help in business activities and processes to make working simpler. The other idea was to reduce human errors and improve the features. The businesses that utilized SharePoint were gaining from it with determination and effectiveness. SharePoint first came into reality in 2001. But the version that came out in 2007 was a faster one. This blog will assess all the SharePoint versions, their features, and their pros and cons. We can evaluate how each version differs from the others and could help the businesses. The latest SharePoint version unfolds the technological magic for all the businesses which want to escalate their operations. 

SharePoint 2007 

Compared to the previous SharePoint versions, SharePoint 2007 was more important and modern. It included Excel services, SharePoint Designer, and different types of content. With more features, it was more helpful for businesses. 

Features

• The document library is one of SharePoint’s most liked features. It has rows and columns like a spreadsheet, making it easy to manage documents and data. 
• Announcements, Contacts, Discussion Boards, Links, Calendars, Tasks, Project Tasks, Surveys, and Custom Lists are some examples of lists in SharePoint. 
• Workspaces, Pages, and Websites Within SharePoint, workspace is a collection of sites and pages. 
• One more feature is changing with one’s website. Users can create personal websites to save personal contacts and documents. Moreover, personal information can also be managed.  

Pros

•  It had vast teamwork features like processes to support project management, document libraries, and lists. 
• Because SharePoint relates effortlessly with Microsoft Office applications, users may easily manage and edit documents directly from SharePoint. 

Cons

•  The user interface is not user-friendly. It may confuse and can disturb the workflow.
• Many users have complained about performance problems. This becomes more applicable when it comes to customization. 

SharePoint 2010

The 2010 SharePoint version was meant to be a common workstation. It acted as more than just a place to store paperwork. PowerShell support, a client approach to APIs, Sandbox solutions, and early social networking features were also included in SharePoint 2010. It was the first version to have an online equivalent. 

Features 

• There is a ribbon interface to improve routing and usableness. 
• The team’s websites and tools are for communication. This comes in handy with attractive websites. 
• Moreover, SharePoint 2010 offers improved document libraries. 
• The co-authoring features allow many users to edit documents at once. 

Pros

• People used to MS Office can make the most of the improved ribbon interface. 
• Another advantage of SharePoint 2010 is improved team sites and social features. Both enhance team development and communication. 

Cons

• SharePoint 2010 can be very difficult. There are progress, patterns, and management. However, there is a need to have vital IT assets and experience. 
• Some customers complained about the slow performance. This is more likely in big firms and poorly created solutions.  

SharePoint 2013

The UI of SharePoint 2013 was rebuilt, advanced, and easy to use. It introduced app solutions in place of sandbox solutions. With the help of these apps, professionals could make changes without the need for servers. Various features, such as drag-and-drop uploading, are available in SharePoint 2013. Moreover, it offered new social expertise. There is also OneDrive integration. Finally, it has an audit center and improved search operations. It is compatible with many browsers. SharePoint 2013 matches many browsers. It can be assessed further about its Sharepoint plan 1 vs plan 2. 

Features

• Its vibrant interface allows for ease of use and easy combination with other devices. 
• It improved social networking tools to promote collaboration and knowledge exchange. These tools include activity feeds, community sites, and personal sites (My Sites). 
• It has an advanced search engine that can search various data sources. This includes outer data. 
• The application model allows users to create adapted solutions, promoting a more flexible approach. The SharePoint store makes app creation and integration handy. 

Pros

• Improved search abilities help users to find information more easily. There are filters and refiners available.
• With the SharePoint app, the users can customize and have flexibility. The companies can also develop and link with third-party apps. 

Cons

• There is a need to have many IT resources and skills. 
• Some users faced speed problems. This could impact on the usefulness. 

SharePoint 2016

SharePoint 2016 brought the most alluring features. With this, users easily create and manage websites. This was due to the latest version of SharePoint 2016. Also, there were no more sandbox solutions. Instead, app solutions came into being. A new feature of MinRoles improved patching with zero downtime. The file storage was enhanced from 2GB to 10 GB. Moreover, the content database’s size also increased from 200GB to 1TB. It brought just new notable features and functionalities to SharePoint 2016. 

Features

• The easy connection with SharePoint online allows organizations to create hybrid environments that combine on-premises and cloud features. 
• An upgraded user interface that upgrades navigation and accessibility, making it simpler for users.
• It also enhanced mobile responsiveness and support, which are operational for SharePoint mobile apps. With the help of the app, users can access the information from anywhere at any time. 
• Document management has become easier and more efficient. The features of enhanced libraries, versioning, and metadata made it possible.  

Pros

• Connection with on-premises and cloud services permitted organizations more operation and data management options. 
• Use and approval were advanced by a more modern and user-friendly design.

Cons

• SharePoint 2016 setup and formation can be challenging. It needs a huge amount of IT resources and skills. 
• It can be time-consuming for users to adapt to the features. It could be more difficult if they are transforming to new versions from the older ones. 

SharePoint 2019

SharePoint 2019 has more sophisticated and modern platforms than the other SharePoint versions. They are easy to use, have a better user interface, and simplify website creation. It has elements that are comparable and gradually fade togethers. SharePoint Online serves the purpose of providing excellent cloud security. Moreover, the modern UI of SharePoint 2019 on-premises is like SharePoint Online. It has Power apps and a vibrant user interface. 

Features

• A more insightful and user-friendly interface enhances user engagement and makes piloting easier. 
• The new site design makes it simple to create visually appealing announcements and update pages. Their purpose is to spread more information about the organization.
• There are upgraded team websites and modern features to improve document management and communication.
• Enhanced connectivity fosters quick file sharing and communication. The OneDrive for business leads to more effective document management. 

Pros

• All users will find the user-friendly design more suitable and beneficial. This will shorten the learning curve.
• Communication sites and advanced team sites help improve communication and information sharing. 

Cons

• Organizations may need to spend extra on Microsoft products to fully exploit SharePoint 2019’s capability.
• Although the app model exists, the accessibility of highly developed out-of-the-box apps is limited compared to fully cloud-based solutions.

SharePoint Online/SharePoint 365

SharePoint 365 is a cloud-based version of the popular software. It offers vast possibilities and scenarios for team communication within any business. It also helps simplify functionalities and processes. It’s an excellent option because it improves production and process effectiveness. Files and documents can be opened at any time and from any location by anybody with permission. 

All you need on your computer or mobile device is a web browser. Moreover, cloud computing offers increased data security, protecting against data loss or damage. It is also a unified center so everything can be kept in one location. By simplifying every operation, you may save a ton of time and money.

One of SharePoint Online’s most incredible features is its smooth personalization. It can be adapted to your current business needs, and you can maintain your innate functionality. By changing and modifying SharePoint Online elements, teams can enhance output. OneDrive is a valuable tool for saving private documents and data. Documents can no longer be saved to your desktop, negating the need for local storage space.  

Features

• SharePoint Online is a cloud-based platform that enables remote work and communication. It is available from any location with an internet connection. 
• A modern, open UI that similarly improves the user experience on PCs, tablets, and smartphones.
• Users can build communication and team sites for information sharing within the organization. 
• Increases output and teamwork by joining in easily with other Microsoft 365 apps.

Pros 

• Remote work is made possible.
• Team interaction is improved by entry from any place and on any device. 
•  Subscription-based pricing allows organizations to save money.

Cons

• Needs a strong internet connection. The problem of poor connection can cause trouble because it cannot work without the internet. 
• When moving to the cloud-based version, users could encounter a learning curve. This is because they are used to old versions. 

Upcoming Patterns and Beyond – Futuristic Approach

As companies move ahead in the digital world, SharePoint can be their go-to stack! It continues to be at the forefront of creativity. The future of it is promising, as with every new version, a useful feature comes on the surface! The feature-rich technology has AI-powered abilities. It is the best to revolutionize search and content management. It becomes possible for users to create complex programs and processes. And there is no need to face much trouble when writing a lot of code. Hence, the latest versions of SharePoint are worth using! 

The greatness of SharePoint versions is that hybrid organizations are using them to the core. Organizations can now adapt to new security needs. Thanks to the variants of SharePoint, one can expect a persistent dedication to fulfilling technological needs! They bring on leading-edge remedies that improve communication, efficiency, and flexibility. 

The Importance of SharePoint Reliable Partner

Organizations are increasingly depending on strong document management and alliance systems. SharePoint kept its promise in the quick digital world. However, to execute SharePoint, you need enough experience, careful planning, and ongoing support. These things are mandatory for successful implementation and upkeep. Hence, many organizations want to do it perfectly and need a dependable SharePoint partner. 

Companies that want to get the most out of their Sharepoint investment should work with a reliable partner. A trustworthy partner promises continuous support and training. The business can also get professional advice and bespoke solutions. Ultimately, all these things sum up the effectiveness of the business goals. 

SharePoint’s collaboration factor promises a communicative work culture. It helps businesses achieve their strategic goals. Implementing and managing tasks becomes easier. A reliable SharePoint partner, such as NGS Solution can be your best guardian angel for long-term success. So, let that happen at ease and trust NGS to give you the best SharePoint solutions within your means! 

In Conclusion

Every version of SharePoint has brought a multitude of features. Recent times call for modern content management and collaboration approaches. Every special feature of SharePoint is worth using. They are adaptable to user needs. However, a business needs to employ these features intelligently. Businesses can choose the right version based on their unique needs by being aware of these differences. 

Companies may get the most out of SharePoint by reviewing the advantages of more features. This begins with pondering the deployment options, organizing migrations, and providing training to new users. The need is to rationalize classic SharePoint vs. modern SharePoint to get the best one. and Companies must always learn and adapt to new SharePoint features to stay competitive and flexible in the quickly evolving digital landscape.